Digital participation and media consent

Move participation and media consent online.

Create a consent URL covering safety, disclaimers, photography, publicity, and minor participation. Share it before the event and reduce reception work.

Try it free See how it works

Keep existing systems
No participant app required
No credit card required

Business side

Participation terms and media consent Published · latest version

Create a URL for the participant agreepack.jp/c/••••••

Share using your current method

Registration email LINE SMS

Participant Review on a smartphone

Accept this document

✓Consent completed

AgreePack creates the consent URL. Send it through the communication method you already use.

Share through existing channels Paste the URL into Registration email, LINE, SMS

Send before or on the day The participant reviews it on a smartphone

Review the consent record See who accepted which document and when

THE LAST PAPER STEP

As attendance grows, event-day consent becomes harder to manage.

Community events, sports activities, family programs, and filmed events need organized participation and publication permissions.

Signature lines form at reception

Explaining terms before the start creates congestion.

Photo permission is unclear on site

Staff check paper to know who may be photographed or published.

Minor participation adds guardian checks

Participant and guardian consent must be collected separately.

Forms from multiple venues are mixed

Dates and locations become one stack after collection.

CHANGE ONLY WHAT YOU NEED

You do not need to replace everything.

AgreePack does not replace the whole Event organizers and community events workflow. Add only document registration, URL creation, and consent-record review.

Start small with the paper step that remains.

Keep using

✓Registration and ticket service
✓Participant list
✓Payment system
✓Email and LINE guidance

Add with AgreePack

✓Register the participation terms and media consent
✓Create a URL for the participant
✓Review and consent in a browser
✓Manage consent records and versions

HOW IT WORKS

Only four steps.

Both the business and the participant use a browser. No dedicated app or external integration setup is required.

STEP 1

Register the participation terms and media consent as a PDF

Upload your current document or a PDF adjusted from a free template.

STEP 2

Create a URL for the participant

Select the document and create a URL for this request.

STEP 3

Share it using your normal method

Copy the URL into Registration email, LINE, SMS or your current guidance.

STEP 4

Review consent status

After the participant accepts it, review the time and document in the management screen.

AgreePack does not automatically send through external services. Share the generated URL through your current channel.

FOR DAILY OPERATIONS

Designed for everyday Event organizers and community events workflows.

Reduce recurring consent-form work without making the rest of your operation more complex.

BEFORE EVENT

Collect participation consent early

Send the URL after registration and shorten reception.

MEDIA CONSENT

Separate photography permission

Keep participation terms and media publication as different documents.

FAMILY

Useful for minors and families

Send guardian consent separately.

MULTI EVENT

Organize by date and venue

Keep requests separated by event and document.

Consent request Accepted

Participant: Participant: Ms. Fukushi
Accepted at: 30 Jul 2026 14:22
Document: Event participation and photography consent
Version: Version 3

CONSENT RECORD

Do not stop at “we got consent.”

After consent, review the participant, acceptance time, and document version. Reach the relevant record without searching paper storage.

✓Review request status
✓Review consent time and document
✓Manage the document version used
✓Review evidence information when needed

AgreePack supports consent collection and evidence organization. It does not guarantee the content or legal validity of an individual document.

FREE TEMPLATES

Start with a free consent template.

Adjust the Word version for your Event organizers and community events workflow, convert it to PDF, and register it in AgreePack. Preview templates without creating an account.

Event participation and photography consent Parent-child event participation consent Photo, video, and social media consent Parental consent for minors Customer testimonial publication consent Temporary site and space use consent

View all free templates

PAPER VS AGREEPACK

How it differs from paper consent

Keep your current Event organizers and community events workflow and change only how consent is presented and managed.

Item	Paper	AgreePack
Guidance for the participant	Hand out a form on arrival	✓Share a URL before or on the day
participant action	Fill out by hand	✓Review and accept in a browser
Storage	Folders and shelves	✓Review records from the management screen
Past confirmation	Search the storage location	✓Open the request and relevant document
Document updates	Collect and replace printouts	✓Manage documents by version
Implementation scope	Continue the paper process	✓Add only the participation terms and media consent

FAQ

Common questions before setup

Understand what AgreePack does and does not do before introducing it.

Can AgreePack sell tickets or accept registrations?

No. Use your current ticket or registration service and use AgreePack for acceptance of participation terms.

Can media consent be collected separately?

Yes. Keep participation terms and photography or publication permission as separate documents.

Do we need to replace our current systems?

No. Keep your current Event organizers and community events systems and communication channels, and replace only the participation terms and media consent process.

Does the participant need an app or account?

No dedicated app is required. The recipient opens the URL in a smartphone or desktop browser and follows the instructions.

Can we register our current form?

Yes, as a PDF. If the document is in Word or another format, review it and convert it to PDF first.

Is a free template automatically legally sufficient?

Templates are general starting points. Review and adjust them for your operation and consult a qualified professional when necessary.

START SMALL

Start with the terms for your next event.

Keep registration and ticketing while reducing paper collected on the day.

Try AgreePack free View free templates No credit card required · Works in a browser